Reference Guides & Forms Library

General reference guides

Agency Terms and Conditions Approval Matrix	2020 Terms and Conditions Approval Matrix
Code of Federal Regulations	Code of Federal Regulations
DSU’s Strategic Plan & KPIs	DSU Reach 2026 Strategic Plan Pillars DSU Reach 2026 Strategic Plan - Full Plan
Fly America Act	When traveling using federal funds, travelers are required to use an airline that is designated as a U.S. flag carrier for every portion of the route per the Fly America Act (49 U.S.C. 40118). To determine if the flight complies with Fly America, look at the flight number on the boarding pass or flight coupon and verify that it begins with the abbreviation of the U.S. flag carrier (ex: Delta flight DL# 1234). There are very few exceptions to the Fly America Act. If you believe you meet one of the exceptions, please complete the Fly America Act Checklist for Federal Funds form (found in the Sponsored Programs’ Forms Library) and turn it into the Office of Sponsored Programs with supporting documentation for approval PRIOR to purchasing the flight. Some exceptions requiring a waiver include: when a U.S. flag carrier is not available on a particular route; when using a U.S. flag carrier would increase the number of aircraft changes outside the U.S. by 2 or more; extend travel time by 6 hours or more; or require a connecting time of 4 hours or more at an overseas interchange point.
OMB Uniform Guidance (2 CFR 200)	OMB Uniform Guidance (Uniform Administrative Requirements, Cost Principles and Audit Requirements for Federal Awards)
OSP Approvals Post Card
Participant Costs Definition	Participant Cost Definition
Principal Investigator’s Handbook (PI Handbook)	PI Handbook
Questions and Answers ( Q & A)	Questions and Answers ( Q & A)
Research Meeting (Slide Presentation)	PI Meeting Presentation Slides

Policies

Allegations of Research Misconduct Policy	Allegations of Research Misconduct Policy
Patent & Intellectual Property Policy	Patent & Intellectual Property Policy
Supplemental Compensation Policy	Supplemental Compensation Policy

procedures & Processes

Pre-Award

Budget Development	Budget Spreadsheet Working Calculations Sample Budget Justification Sample Budget Spreadsheet Template Participant Cost Definition
Conflict of Interest Disclosure	Conflict of Interest Policy and Disclosure Form (pdf) Conflict of Interest Policy and Disclosure Form (WORD)
DSU Data Transfer and Use Request	DSU Data Transfer and Use Request
How to Write and Effective Letter of Support and Cover Letter	How to write an effective letter of support and cover letter How to write an effective support letter
Institutional Fact Sheet	Institutional Fact Sheet
Intent to Write Form	Intent to Write Form
Internal Processing Form	Internal Processing Form Internal Processing Form (Effort Sheet Only) Internal Processing Form (IPF) Presentation Slides Internal Processing Form (IPF) Presentation
Participant Cost Definition	Participant Cost Definition
Proposal Checklist	Proposal Checklist
OSP Proposal Submission Process	KUALI Access Request Form OSP Proposal Submission Process OSP Proposal Submission Process OSP Proposal Submission Process Presentation
Supplemental Compensation	Supplemental Compensation Policy
University Strategic Plan	Strategic Plan 2020 KPI’s DSU Reach 2026 Strategic Plan - Full Plan

Post-Award

Agency Terms and Conditions Approval Matrix	2020 Terms and Conditions Approval Matrix
Allegations of Research Misconduct	Allegations of Research Misconduct Policy
Budget Management	Inception-to-Date Report Guide Participant Cost Definition BD04 Form (Budget Transfer)
Change of Status on Grant Awards	Change of Status Form
Compliance Campaign Post Card	Compliance Campaign Post Card
Contracts & Sub-Awards	Sub-Award Presentation Slides Contract Approval Routing Form Contract Approval Routing Form and Service Contract OSP Service/Consultant Contract (Word) Subrecipient Form Sub-Award Request Form Sub-Award Procedures Sub-Award Questionnaire Subreceipient Invoices Procedure Flow
Data Use Agreement Approval	DSU Data Transfer and Use Request
Data Management Plan (NIH)	Data Management Plan (NIH - Planning & Budgeting for Data Management and Sharing)
Fly America Act Checklist for Federal Funds	Fly America Act Checklist for Federal Funds Form
Institutional Animal Care and Use Committee (IACUC)	Collaborative Institutional Training Initiative (CITI) DSU CITI Training Handout IACUC Application
Institutional Review Board (IRB) - Human Subjects	Collaborative Institutional Training Initiative (CITI) DSU CITI Training Handout Human Subjects Application for Approval IRB Application Deadlines and Meeting Dates IRB Continuation Form Human Subjects Exemption Form Final Study Report Form Guidelines for Writing Informed Consent Sample Informed Consent Form Sample Collaborative IRB Approval
Material Transfer Agreement (MTA)	Materials Agreement Process DSU Materials Agreement MTA Questionnaire (Incoming) MTA Questionnaire (Outgoing)
Patent & Intellectual Property Policy	Patent & Intellectual Property Policy
PI Handbook	PI Handbook
Post-Award Meeting	Post-Award Meeting Presentation PAM Presentation Slides
Supplemental Compensation Policy	Supplemental Compensation Policy
Types of Award Instrument	Types of Award Instruments
Participant and Stipend Payments	The documents below were prepared and provided by the Office of Business and Finance. Participant Cost Definition Stipend Payment Presentation Stipend Multiple Payment Schedule Template Stipend Payment Request Form
Time and Effort (Employee Compensation)	Time and Effort Reporting Due Dates Faculty - Professional Employee Certification Form Part-time Employee Effort Certification Form Monthly Effort Reporting Form Time Sheet - Grant Funded Employee
Travel and Business Expense Policy	The documents below were prepared and provided by the Office of Business and Finance. Travel and Business Expense Policy